Disaster Preparedness Audit

It is important that you plan for and consider how your business will survive and recover in the event of a disaster. Business continuity planning must account for both man-made and natural disasters. You should plan in advance to manage any emergency, and be prepared to assess the situation and use common sense and available resources to take care of yourself, your co-workers and your business’s recovery.

Where would a disaster leave your business?

An internal audit will help you identify where you might improve your preparedness. Assess your organization by answering “yes” or “no” to the following questions. Your responses will guide you in implementing necessary action plans within your organization.

  • Do you have a disaster plan?
  • Is there a disaster team organized?
  • Do you have a copy of the plan, or know where you can easily gain access to a copy?
  • Do you know how you would safeguard assets and maintain organization operations in the case of an emergency?
  • Do you know which assets are most vulnerable to a disaster?
  • Do you know what critical operations need to remain continuous in the event of a disaster? (Key personnel, alternate location/facility, documentation, vital records, etc.)
  • Do you know who the team members are and what their roles are?
  • Do you have key contacts documented and a plan of communication?
  • Do you or your employees know what to do in the case of a disaster to avoid operational interruptions?
  • Do you have a relationship developed with an emergency response vendor who will help you get operations back up and running quickly, once the disaster has passed?
  • Is there a procedure in place for providing information to employees after normal business hours?
  • Have you had a meeting with local first responders to familiarize them with your facility?
  • If you have an event, is there a system in place to capture “lessons learned”?
  • Are there protocols in place for internal and external security of paper and computer files?
  • Do you conduct an annual review of your response plan and audit for any changes that need to be incorporated?

If you answered “No” to any of the questions above, there may be opportunities to improve the preparedness of your business.

You can’t predict…you can prepare!

*Source: FEMA Business Protection Toolkit

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